Meetings, webinars and events

Meeting Transcription Captions

7 November 2026Doc update+10 / −10 lines

In brief

The documentation replaces the webinar and town hall toggle names with attendee-based labels and clarifies policy-assignment steps. Both settings remain On by default.

What Teams admins need to know

Administrators should use the updated toggle names when configuring policies; no configuration change is required.

Summaries are generated from the documentation change itself.

Documentation change

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Toggle Transcription On or Off. This setting is On by default for new policies.
Select Save.
To assign the policy:
- To specific users: Select your ~~policy >~~policy, select Manage users > Assign users >, enter ~~in the search bar~~ the names of specific users ~~and~~in the search bar, select Add >, and then select Apply.
- To groups: Select the Group policy assignment >tab, select Add >, enter the group~~'s name~~ name, select the policy name, and ~~enter the policy's name >~~then select Apply.

To manage meeting transcription using PowerShell, use the -AllowTranscription parameter in Set-CsTeamsMeetingPolicy. For details, see the PowerShell section later in this article.

In the left navigation of the Teams admin center, go to Meetings > Events policies.
Select the policy that you want to edit or create a new one. To apply changes to all users in your organization who don't have an existing policy assignment, use the Global policy. To exclude certain users from the global policy, create and assign a custom events policy.
Turn the Transcription for ~~webinar~~events up to 1k attendees toggle On or Off. This setting is On by default.
Select Save.
To assign the policy:
- To specific users: Select your ~~policy >~~policy, select Manage users > Assign users >, enter ~~in the search bar~~ the names of specific users ~~and~~in the search bar, select Add >, and then select Apply.
- To groups: Select the Group policy assignment >tab, select Add >, enter the group~~'s name~~ name, select the policy name, and ~~enter the policy's name >~~then select Apply.

To manage transcription for events with up to 1,000 attendees by using PowerShell, use the -TranscriptionForWebinar parameter in Set-CsTeamsEventsPolicy. For more information, see the PowerShell section later in this article. The default value for the -TranscriptionForWebinar parameter is Enabled.

In the left navigation of the Teams admin center, go to Meetings > Events policies.
Select the policy that you want to edit or create a new one. To apply changes to all users in your organization who don't have an existing policy assignment, use the Global policy. To exclude certain users from the global policy, create and assign a custom events policy.
Turn the Transcription for ~~town hall~~events optimized for a large audience toggle On or Off. This setting is On by default.
Select Save.
To assign the policy:
- To specific users: Select your ~~policy >~~policy, select Manage users > Assign users >, enter ~~in the search bar~~ the names of specific users ~~and~~in the search bar, select Add >, and then select Apply.
- To groups: Select the Group policy assignment >tab, select Add >, enter the group~~'s name~~ name, select the policy name, and ~~enter the policy's name >~~then select Apply.

To manage transcription for events optimized for large audiences by using PowerShell, use the -TranscriptionForTownhall parameter in Set-CsTeamsEventsPolicy. For more information, see the PowerShell section later in this article. The default value for the -TranscriptionForTownhall parameter is Enabled.

From the drop-down for Live captions, select Not enabled, but users can enable(default value) or Off.
Select Save.
To assign the policy:
- To specific users: Select your ~~policy >~~policy, select Manage users > Assign users >, enter ~~in the search bar~~ the names of specific users ~~and~~in the search bar, select Add >, and then select Apply.
- To groups: Select the Group policy assignment >tab, select Add >, enter the group~~'s name~~ name, select the policy name, and ~~enter the policy's name >~~then select Apply.

To manage live captions using PowerShell, use the -LiveCaptionsEnabledType parameter in Set-CsTeamsMeetingPolicy. For details, see the PowerShell section later in this article.

@@ -99,8 +99,8 @@ To allow or prevent meeting transcription by using the Teams admin center, follo 3. Toggle **Transcription** **On** or **Off**. This setting is **On** by default for new policies.
 4. Select **Save**.
 5. To assign the policy:
-    - **To specific users**: Select your policy &gt; select **Manage users** &gt; **Assign users** &gt; enter in the search bar the names of specific users and select **Add** &gt; select **Apply**.
-    - **To groups**: Select **Group policy assignment** &gt; select **Add** &gt; enter the group's name and enter the policy's name &gt; select **Apply**.
+    - **To specific users**: Select your policy, select **Manage users** &gt; **Assign users**, enter the names of specific users in the search bar, select **Add**, and then select **Apply**.
+    - **To groups**: Select the **Group policy assignment** tab, select **Add**, enter the group name, select the policy name, and then select **Apply**.
 
 To manage meeting transcription using PowerShell, use the **`-AllowTranscription`** parameter in [Set-CsTeamsMeetingPolicy](/en-us/powershell/module/teams/set-csteamsmeetingpolicy). For details, see the PowerShell section later in this article.
 
@@ -119,11 +119,11 @@ To allow or prevent transcription for events with up to 1,000 attendees by using 
 1. In the left navigation of the Teams admin center, go to **Meetings** &gt; **Events policies**.
 2. Select the policy that you want to edit or create a new one. To apply changes to all users in your organization who don't have an existing policy assignment, use the **Global policy**. To exclude certain users from the global policy, create and assign a custom events policy.
-3. Turn the **Transcription for webinar** toggle **On** or **Off**. This setting is **On** by default.
+3. Turn the **Transcription for events up to 1k attendees** toggle **On** or **Off**. This setting is **On** by default.
 4. Select **Save**.
 5. To assign the policy:
-    - **To specific users**: Select your policy &gt; select **Manage users** &gt; **Assign users** &gt; enter in the search bar the names of specific users and select **Add** &gt; select **Apply**.
-    - **To groups**: Select **Group policy assignment** &gt; select **Add** &gt; enter the group's name and enter the policy's name &gt; select **Apply**.
+    - **To specific users**: Select your policy, select **Manage users** &gt; **Assign users**, enter the names of specific users in the search bar, select **Add**, and then select **Apply**.
+    - **To groups**: Select the **Group policy assignment** tab, select **Add**, enter the group name, select the policy name, and then select **Apply**.
 
 To manage transcription for events with up to 1,000 attendees by using PowerShell, use the **`-TranscriptionForWebinar`** parameter in [Set-CsTeamsEventsPolicy](/en-us/powershell/module/teams/set-csteamseventspolicy). For more information, see the PowerShell section later in this article. The default value for the **`-TranscriptionForWebinar`** parameter is *Enabled*.
 
@@ -135,11 +135,11 @@ To allow or prevent transcription for events optimized for large audiences by us 
 1. In the left navigation of the Teams admin center, go to **Meetings** &gt; **Events policies**.
 2. Select the policy that you want to edit or create a new one. To apply changes to all users in your organization who don't have an existing policy assignment, use the Global policy. To exclude certain users from the global policy, create and assign a custom events policy.
-3. Turn the **Transcription for town hall** toggle **On** or **Off**. This setting is **On** by default.
+3. Turn the **Transcription for events optimized for a large audience** toggle **On** or **Off**. This setting is **On** by default.
 4. Select **Save**.
 5. To assign the policy:
-    - **To specific users**: Select your policy &gt; select **Manage users** &gt; **Assign users** &gt; enter in the search bar the names of specific users and select **Add** &gt; select **Apply**.
-    - **To groups**: Select **Group policy assignment** &gt; select **Add** &gt; enter the group's name and enter the policy's name &gt; select **Apply**.
+    - **To specific users**: Select your policy, select **Manage users** &gt; **Assign users**, enter the names of specific users in the search bar, select **Add**, and then select **Apply**.
+    - **To groups**: Select the **Group policy assignment** tab, select **Add**, enter the group name, select the policy name, and then select **Apply**.
 
 To manage transcription for events optimized for large audiences by using PowerShell, use the **`-TranscriptionForTownhall`** parameter in [Set-CsTeamsEventsPolicy](/en-us/powershell/module/teams/set-csteamseventspolicy). For more information, see the PowerShell section later in this article. The default value for the **`-TranscriptionForTownhall`** parameter is *Enabled*.
 
@@ -175,8 +175,8 @@ To allow or prevent live captions in meetings, follow these steps: 3. From the drop-down for **Live captions**, select **Not enabled, but users can enable**(default value) or **Off**.
 4. Select **Save**.
 5. To assign the policy:
-    - **To specific users**: Select your policy &gt; select **Manage users** &gt; **Assign users** &gt; enter in the search bar the names of specific users and select **Add** &gt; select **Apply**.
-    - **To groups**: Select **Group policy assignment** &gt; select **Add** &gt; enter the group's name and enter the policy's name &gt; select **Apply**.
+    - **To specific users**: Select your policy, select **Manage users** &gt; **Assign users**, enter the names of specific users in the search bar, select **Add**, and then select **Apply**.
+    - **To groups**: Select the **Group policy assignment** tab, select **Add**, enter the group name, select the policy name, and then select **Apply**.
 
 To manage live captions using PowerShell, use the **`-LiveCaptionsEnabledType`** parameter in [Set-CsTeamsMeetingPolicy](/en-us/powershell/module/teams/set-csteamsmeetingpolicy). For details, see the PowerShell section later in this article.