Daily Teams News
Aboutmerill.net
Meetings, webinars and events
General

Meeting Recording

7 November 2026Feature update+15 / −15 lines

In brief

The article now groups webinars and town halls under events and documents the settings for recording events with up to 1,000 attendees or for large audiences. Policy assignment instructions were also clarified.

What Teams admins need to know

Use the updated event terminology and setting names when configuring or troubleshooting recording policies. No administrator action is required.

Summaries are generated from the documentation change itself.

Documentation change

View full page diffView on Microsoft Learn

The comparison below shows only the changed extract. Use the full-page view for complete context.

APPLIES TO:Image of a checkmark for yesMeetings Image of a checkmark for yesEvents Image of a checkmark for yesGroup calls

In Microsoft Teams, your users can record their Teams meetings, 1:1 calls, webinars, and town hallsevents to capture audio, video, and screen sharing activity. There are policies that control recording in each type. Many users use the term "meetings" and "calls" interchangeably.

Use this article to find the policy that controls recording in Teams meetings, webinars,meetings and town halls.events.

  1. Confirm the type: meeting, webinar, town hall,event, or call.
  2. Confirm the policy scope: meeting policy, events policy, or calling policy.
  3. Confirm who needs recording permission: the organizer, co-organizer, or presenter.

There are two recording features that can be enabled with policy:

Convenience recording- an: An ad-hoc recording of a call or meeting that a user starts and manages. For an overview of convenience recording, see Overview- Recording and transcription for Teams meetings and calls.

Compliance recording-calls: Calls and meetings that are automatically recorded without user intervention and owned by the company, using a third-party solution.

We recommend that you check your call recording policy settings as well. If the settings are different for meetings and calls, it might cause confusion for your users. To learn about managing recording for Public Switched Telephone Network (PSTN calls), see Configure call recording, transcription, and captions in Teams.

  1. Turn the Meeting recording toggle On or Off.
  2. Select Save.
  3. To assign the policy:
    • To specific users: Select your policy >policy, select Manage users > Assign users >, enter in the search bar the names of specific users andin the search bar, select Add >, and then select Apply.
    • To groups: SelectGo to the Group policy assignment >tab, select Add >, enter the group's name name, select the policy name, and enter the policy's name >then select Apply.

To manage meeting recording by using PowerShell, use the -AllowCloudRecording parameter in Set-CsTeamsMeetingPolicy. For details, see the PowerShell section later in this article. Before you enable meeting recording, review Permissions and storage and make sure the required OneDrive or SharePoint storage is available.

  1. In the left navigation of the Teams admin center, go to Meetings > Events policies.
  2. Select an existing policy or create a new one. To apply changes to all users in your organization who don't have an existing policy assignment, use the Global policy. To exclude certain users from the Global policy, create and assign a custom events policy.
  3. Go to the Recording & transcription section.
  4. Turn the Record a webinarevents up to 1k attendees toggle On or Off.
  5. Select Save.
  6. To assign the policy:
    • To specific users: Select your policy >policy, select Manage users > Assign users >, enter in the search bar the names of specific users andin the search bar, select Add >, and then select Apply.
    • To groups: SelectGo to the Group policy assignment >tab, select Add >, enter the group's name name, select the policy name, and enter the policy's name >then select Apply.

To manage recordings for events with up to 1,000 attendees using PowerShell, use the -RecordingForWebinar parameter in Set-CsTeamsEventsPolicy. For details, see the PowerShell section later in this article.

  1. In the left navigation of the Teams admin center, go to Meetings > Events policies.
  2. Select an existing policy or create a new one. To apply changes to all users in your organization who don't have an existing policy assignment, use the Global policy. To exclude certain users from the Global policy, create and assign a custom events policy.
  3. Go to the Recording & transcription section.
  4. Turn the Record events optimized for a town halllarge audience toggle On or Off.
  5. Select Save.
  6. To assign the policy:
    • To specific users: Select your policy >policy, select Manage users > Assign users >, enter in the search bar the names of specific users andin the search bar, select Add >, and then select Apply.
    • To groups: SelectGo to the Group policy assignment >tab, select Add >, enter the group's name name, select the policy name, and enter the policy's name >then select Apply.

To manage recordings for events optimized for large audiences using PowerShell, use the -RecordingForTownhall parameter in Set-CsTeamsEventsPolicy. For details, see the PowerShell section later in this article.

To find your users' recording and transcript files by using eDiscovery, follow these steps:

  1. Go to the Microsoft Purview portal.
  2. In the search box, enter 'eDiscovery'.
  3. Follow the steps in the linked article to create an eDiscovery case: Create and manage an eDiscovery (Premium) case.
  4. Open the case, and then on the Collections tab, select New collection.
  5. Commit the new collection.

Troubleshooting

If users can't record a meeting, first verify if it was a Teams meeting, 1:1 calls, webinar, or Town hall.event. Then verify the matching policy and recording setting assigned.

To learn about why users can't record meeting, see I can't record a meeting in Microsoft Teams. To learn how to use diagnostic tools, see Issues that affect meeting recordings.